Rule for Residents RIKKO KAIKAN Revision Apr.1.1999 1.Admission and Withdrawal 1.Qualifications for Admission As rule,residents must meet the following condition: Residents must be 18 years old or older. Residents must be overseas students or overseas trainees. Residents may be Japanese students who are planning to do volunteer work or study abroad. And must have a desire to associate with foreign students. Applicants must be interviewed and deemed suitable for admittance to this society. The person who can do the residence of doing equal to or more than 6 months of @@@minimum. 2.Procedures for Admission An application must be made on the designated application form. Those admitted must provide the following documents: Admission contract(a guarantee, a photograph),a declaration,a medical check list,a copy of your student ID or letter of admission to college.Overseas students must also present the following: a copy of your passport, a copy of your visa,an authorization form for foreign residents, and a copy of your alien registration card. 3.Students who have been admitted will be issued a permit card. 4.Students with the passage of equal to or more than 6 months, will move out from this hall, must submit a withdrawal form one month prior to the planned withdrawal date. Failure to do so will result in an extra charge for as long as room remains vacant. Students,who less than 6 months of entries ,will move out from this hall,must submit a withdrawal form one month prior to the planned withdrawal date ,and regardless of what reason,the balance with rental fees (room fee,public charge, and office chrage) for remaind months must be paid at the full amount at the time of moving-out. 5.Payment is on a monthly basis. Payment must be made for a full month regardless of your withdrawal date. 2.Residence Rooms 1.The rental contract will run for one year-from April.1 to March.25 of the following year. As a rule, residents may not make any room changes during the year. Renewal requests(using the designated form) will be accepted between Dec.1 and Jan.31 of each year. 2.The resident will be responsible for keeping the room in a clean and well-maintained condition. Redecoration, alteration, remodeling and etc. are not permitted. 3.The resident will be responsible for taking care of the room furnishings. Nothing should be removed from the room. The resident will be asked to repair or replace any damaged items at his/her own expense. 4.Residents must allow entry to society staff and cooperate with them whenever there is a need to visit the rooms. 5.At the time of withdrawal,the resident is responsible for returning the room in the same condition that it was in when he/she entered the residence. If for any reason this is not possible, a charge will be made for cleaning. 3.Use of Common Facilities and Equipment (until 10pm) 1.The following facilities are provided: meeting room, study room, dining hall, and kitchen. An application for use these rooms (for meeting etc),should be made by a designated group representative at least three days in advance. 2.Follow the rules and staff instructions in keeping these facilities clean and in good condition. 3.Use of the kitchen for your own cooking. (1) hours : 6:30am ` 10:00pm. (2) other Put the kitchen back in order after use. Throw away all leftovers at the designated place. Do not remove kitchen utensils or furniture from the kitchen and dining room areas.It is prohibited to cook in your room and utensils for cooking are not permitted in your room. 4.Other common facilities: (1)MAIL : MAil will be deposited in the mail box at the front entrance of Nippon-kan(Registered mail will be exchanged for a notice paper). Be sure to include in your address Rikko Kaikan,the building name and room number. (2)Bulletin boards will be used for announcements. Check them often. (3)Bathrooms : Coin operated showers may be used (Normal day) 6:30am ` 9:00am and 6:30pm ` 10:00pm (24 hours using) 6:00pm on Saturday `@9:00am on Monday (100 yen/7 minutes). (4)The coin-operated washing machine : may be used from 6:30am to 10:00pm. (5)Read the instructions for the coin-operated dryer carefully before using. (6)Lavatory : do not use for washing clothes or other things. (7)The playground cannot be used while the kindergarten children are present. 4.Rules to Observe 1.Curfew : As a rule, the hall will close at 10:00pm. 2.Staying out over-night and traveling : When you will be away for more than three days, you should submit the prescribed form to the office beforehand.This is for sake of emergency communications, countermeasures against calamities,etc, when necessary. 3.Receiving visitors : (Hours 9:00am to 10:00pm) At the meeting of the visit person , you have to report to the office beforehand and do at the dining room, the social hall. It is prohibited to entertain or accommodate visitors in your room. 4.Events : Residents should participate actively in events and meetings held by this society. Residents should notify the office and ask permission whenever they have meetings or events regardless of whether those events are held in the hall. 5.Cleaning : Residents are responsible for cleaning their own rooms(Vacuum cleaners may be rented at the office or the night reception). Trash should be divided into burnables and non-burnables and should be deposited in the designated area. Don't leave trash in the common areas or hallways. 6.Preventing disasters : Always be cautious about preventing disasters and cooperate with the society in preventing fires by observing the following : (1) Attend the fire drills arranged by the society. (2) Switch off the lights when you leave the room. (3) Check the location of fire alarms, fire extinguishers, and emergency exits. (4) Upon discovery of a fire,sound the emergency broadcast and cooperated with the society staff in evacuating all residents to a safe place. (5) Don't leave your personal belongings in the corridors or passages. (6) If you become ill or injured, contact the office immediately. 5.Prohibited Items 1.Remodeling and redecorating rooms(including nails and seals) 2.Re-renting your room or allowing others to stay over. 3.Wearing clogs or spiked shoes inside. 4.Bringing any dangerous substances into the hall. 5.Bringing animals into the hall. 6.Passing out hand bills or other object, and trading into the hall. 7.Speaking loudly, or making other loud noises(television.stereo,and musical instruments) into the hall. 8.Cooking in you room or bringing in cooking utensils. 9.Bringing toilet paper and other common property into your room. 6.Penalties 1.Expulsion from this residence : (1) The society will ask a student to withdraw in case he has violated one of the prohibitions in Number 5 above, or one of the following : a. Failure to pay your rent for two months b. In the case that a resident disrupts public order or attempts to corrupt public morals. c. In case that the students conduct interferes remarkably with the administration and operation of this hall. (2) Students who have been asked to withdraw should move out within one week. 7.Responsibility for Compensation When a resident or one of his/her visitors damages or destroys part of the facilities or equipment of the hall, the resident is responsible for compensation. 8.Residence Hall Steering Committee 1.In order to improve the management of this hall, a committee consisting of representatives of the residents and staff will meet periodically. 2.Representatives to this committee will be recommended by the residents or volunteered by themselves and appointed by the society. 3.Committeemen should have well-balanced personalities, be able to provide good channels of communication between the residents and the society, and should have lived in the hall long enough to serve as a leader. 4.Committeemen will granted certain special privileges by the society. 9.The rider As for Rikko kaikan "Rule book for resident ", Japanese, English, Chinese, and Korean edition exist. But when the problem by the difference translation in case of translation occurs, Japanese edition has priority over in all rules of the other linguistic edition. Foundation Nippon Rikkokai Revision Apr. 1, 1999 Regulation for Expenses 1.General Regulations 1.Expenses denotes entrance fees as well as rental fees. Each amount is determined separately. 2.The entrance fee is paid only at the time of entrance. 3.Rental fee includes room charge, public charge,and office charge.It sets a sum with rental fee particularly. 4.Rental fees for the following month are due at the end of current month. Payment is made to the office. 5.Rental fee is calculated on a monthly basis. No refunds will be paid for partial months. 6.New-comers are asked to pay the entrance fee and rental fees for both the current and the following months in advance. 7.Rental fees must be paid whether your present in the hall or not. 8.Not including th electorical fee and telephone fee in the room. 2.Entrance fees 1.The entrance fee is determined on April 1 of each year. The entrance fee will be determined individually room by room. For the new-comer who arrives part way through the year, a partial charge will be made. 3.Rental Fees 1.The rental fee will be based on a daily charge for the first month. 2.Rental fees are determined room by room taking into account size,location etc. 4.Public charge 1.Public charge includes lighting for common areas, water and sewage charges, and basic telephone fees. 5.Office charge 1.Office charge includes trash and garbage disposal, cleaning, toilet paper, detergent, and medicine fees.(There will be an extra fee for disposal of large items.) 6.Deposit money 1.The deposit will be collected at the time of rental and returned at the time of withdrawal. However, if there are any damages to facilities or if the room is not left in a clean condition, the deposit will be used for cleaning or repairs. (as a rule, one penalty costs \5,000-)